Cashier

• Be early
• Set up table with Attendance Record Box and Sheets
• Date the Attendance Sheet
• Correlate attendances and money and give to Treasurer
• Give President the Apologies and Guest List
• Check Box is tidy and well stocked
• Advise Treasurer if Attendance Sheets are getting short

Receptionist

• Be early
• Assist Cashier to set up
• Check Visitors’ Book
• Check Visitors’ Labels and Make up Cards and pens
• Meet and greet everyone.... A friendly hullo when you walk in is great
• Meet the Guest Speaker and introduce person to the Introducer
• Introduce speaker to the President
• Get a Rotarian to help them set up any equipment

Stewards

• Be early
• Assist Sergeant to set up the room
• Assist with the meals - collect main course plates - serve dessert - clear tables
• Assist Sergeant to tidy up at end of meeting

Student Host

• Prior to meeting call and check that the Student can get to the meeting
• Pay for the meal
• Sit with the student
• During that week make a special effort to try and arrange some activity or event for the student

Introducer

• You are the Guest Speaker’s host
• Meet and greet - Shout a drink
• Help Speaker to set up presentation
• During the evening get info from the speaker for your introduction
• Assist speaker to pack up after presentation

Thank Speaker

• Be prepared to give a short but pertinent thanks on behalf of the members

Sergeant

• Main Job is to see that the meeting runs smoothly
• Set up room with the assistance of the stewards
• Start the meeting on time and check that the meeting is running to time.
• Deliver a "Sergeants Session " of your choice... the money goes to the Sunshine Fund
• Tidy up at the end of the meeting with assistance from the stewards and fellow Rotarians
• Advise the designated Sergeant's Assistant as early as possible if not attending the meeting

Sergeant's Assistant

• Be early
• Assist Sergeant to set up room
• Assist Sergeant to create fines on members
• Assist Sergeant to deliver fine session and collect fines
• Deliver fines to Treasurer
• Take over Sergeants duties, if Sergeant is not in attendance
• Assist to tidy up room after meeting

Some protocol hints

• Sit with different people each week
• Name Badges to be worn with pride
• President will stand to indicate end of Speakers speech - question time
• If/when asked, a Rotarian will always oblige... i.e. assigning privileges or office
• Rotarians should make an effort to "Make up" when away from their home club